“I've been using Acrobat Pro as my primary software for PDFs for years, but the cost is quite high. I found that Wondershare PDFelement has similar functionality to Acrobat Pro, and it's about 70% cheaper, that is attractive.”
Lawan
Digital Financial Assistant Manager, Thai Oil
Thai Oil, a leading Asian petrochemical company, is a subsidiary of the larger PTT Group. Established in 1961, it has grown over the decades to become the largest refinery in Thailand. The company's operations span across refining and petrochemical industries, with a production capacity that contributes significantly to the Asia Pacific region's energy sector.
The strategic goal of Thai Oil is to emerge as a leader in fully integrated refining and petrochemical operations within the Asia Pacific region. This aim dovetails perfectly with their commitment to innovation, sustainability, and delivering optimal value to stakeholders.
To this end, the company operates one of the most modern and efficient plants in the Asia Pacific Region. They continually seek to adopt the latest technology and software solutions that can streamline operations, minimize costs, and enhance productivity.
However, Thai Oil's journey towards these ambitions was not without hurdles. The company grappled with operational inefficiencies that were draining resources and impacting their bottom line.
Challenges
High software costs were a primary concern, with their existing premium software solution significantly affecting the company's financial health and resources.
The company's Digital Financial Assistant Manager, Lawan, who oversees all budgetary and financial aspects related to software and digitalization within the company, found this situation untenable. The hefty price tag of Acrobat Pro was straining the budget and making it difficult for her to achieve her objectives.
"I've been using Acrobat Pro as my primary software for PDFs for years. But the cost is so high. This made me look for alternatives to replace it," she said, underscoring the urgent need for a more cost-effective solution.
In addition to the financial burden, Thai Oil faced operational challenges. The organization had two different types of document management software – one for the engineering team and another for other departments. This dichotomy led to inefficiencies, hampered collaboration, and slowed down workflows.
This situation highlighted the need for a unified, user-friendly solution that could cater seamlessly to the diverse needs across different roles in the company. The ideal software would not only streamline operations but also significantly reduce costs.
Solutions
In response to these challenges, Lawan embarked on a search for a practical and affordable PDF editor. This exploration led to the discovery of Wondershare PDFelement. Intrigued by its functionalities and affordable pricing, Lawan reached out to the Thai reseller who provided a comprehensive introduction. Convinced that PDFelement could meet their needs and help them overcome their challenges, Thai Oil decided to make the switch.
Today, one-third of the organization has transitioned to this new software, with each department using it to address specific needs and improve efficiency.
"As a frequent user, I use PDFelement every day, for making my signature on quotation, making my signature on workplace and something like that," Lawan shared her experience, highlighting the daily utility and versatility of the software.
In the engineering department, PDFelement is used for sharing and commenting on engineering drawings. The software's Comment & Sign features allow engineers to make notes directly on the drawings, facilitating better communication and collaboration among the team.
For the accounting department, PDFelement is being utilized in the testing phase for document management and editing. The accountants found the software's ability to edit and sign PDF documents particularly useful, allowing them to expedite their workflows and reduce paper usage.
Results
The implementation of PDFelement has had a transformative impact on Thai Oil. Firstly, there has been a significant reduction in costs. Compared to the previous arrangement, the company has realized a 70% reduction in software costs. This substantial saving has freed up resources that can now be redirected to other strategic areas.
Moreover, the user-friendly nature of the software facilitated a smooth transition for employees, eliminating barriers to adoption. The powerful features of PDFelement have also boosted work efficiency across the organization, enhancing productivity and streamlining workflows.
"The switch to PDFelement has been a game-changer for our organization. Not only have we seen significant cost savings, but we've also experienced a boost in productivity thanks to the software's diverse features," Lawan noted, highlighting the positive impact of the transition.
Impressed with the transformative potential of PDFelement, Lawan even introduced it to their parent company, PTT Group. This move underlines the transformative potential of PDFelement not just for Thai Oil, but for other companies within the larger group and beyond.
In conclusion, the switch to this new software has enabled the company to overcome its document management challenges, streamline its processes, and achieve significant cost savings. It demonstrates the power of adopting the right technology tools in driving operational efficiency and business success.
Also, PDFelement's success at Thai Oil is testament to its power as a cost-effective, user-friendly, and versatile document management solution that can meet the needs of diverse roles within an organization.
